Director of Administrative Services

This position will work with the senior executive team to coordinate core managerial planning and administrative functions for a project in Glassboro, New Jersey. With the primary responsibilities focused on the creation and development of the Gallagher Management Company that will be running a Museum, the Director of Administration Services will focus efforts on five (5) mission critical areas: General Planning, Communications, Human Resources and Finance, Organizational Structure and Staffing, and Operational Planning.

Location: Multiple Locations Remote

All Open Roles

General Planning

Work with G&A leadership and counsel to formalize the creation of management company
Work with the client to validate assumptions on staffing and structure
Work with insurance provider and/or broker to establish appropriate coverages
Develop a 30/60/90 Day Plan to launch management company and prepare for the museum opening in Summer 2023

Communications

Facilitate communication between the executive team and external partners regarding schedule, deliverables, and updates
Work closely with representatives of project partners to ensure coordination of financing and HR support
Design and create presentations to communicate to staff, Rowan University and other project stakeholders
Provide oversight of organizational and administrative support including HR, IT, and facility services

Human Resources and Finance

Establish policies and procedures
Establish benefits program, including Obtain proposal and evaluate best options for the various benefit plans
Development of payroll system, and payroll processing
Accounting program, including AR/AP, PO System, reporting structure
Develop complete benefit plan program for new staff at Management Company
Work closely with finance and project manager on invoice tracking and payment of requisitions and bills in a timely and organized way
Keep organized documentation on behalf of the Project
Establishment of reporting procedures, accountability standards, and performance tracking and reviews

Organizational Structure and Staffing

Validation of organizational structure
Organizational development and staffing, including job descriptions, recruiting, hiring, and onboarding)
Development of employee manual, standard operating procedures, and processes

Operational Planning

Oversee key leadership team members and focus on mission critical items for opening day
Establishment of schedule for successful museum opening

Job Qualifications

The Director of Administrative Services will play a key role bridging the gap between the client and the project team.

Bachelor’s Degree or higher

15 years of organizational planning, development, and staffing (job descriptions, recruiting, hiring, on-boarding)

Relevant experience in human resources and administration management; minimum of 5 years of management experience
Successful track record as a member of senior management team and ability to support coordination among senior management team members
Experienced in preparing proposals, bid documents, and management reports
Self-motivated, outgoing, and results oriented
Proven leadership, management, and organizational skills as well as experience in designing and executing comprehensive administrative and human resources processes and procedures
Professionalism and communication skills necessary to be an effective representative of Fossil Park and a liaison with key strategic partners
A collegial, collaborative, and accessible leadership style, well suited to manage in a complex, business support system with Fossil Park
Demonstrate creativity, energy, and interpersonal skills needed to introduce and champion new ideas within the project and with key strategic partners

Benefits

Competitive Salary, Vacation, Sick and Personal Holiday, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, PPO Medical Plan, Dental Plan, Summer Fridays and more…

Please submit with a resume and a digital portfolio as a PDF file, or email to [email protected]