Exhibit Coordinator

We are looking for a motivated individual who strives for excellence in exhibit coordination. Our candidate would have experience in museum studies/public history (or related art/cultural experience), a background in writing, an interest in storytelling and experiential design, and a passion to help our team of designers create world-class exhibits.

Location: Multiple Locations New York City Portland Remote Washington, D.C.

All Open Roles

The primary role of an Exhibit Coordinator is to actively acquire content from clients and consultants and track it to aid the design process. Exhibit Coordinators are attentive to detail, highly organized, and very adept at communicating with clients and the G&A team in a professional manner. Exhibit Coordinators will work collaboratively with the entire G&A integrated team. Some travel may be required.

Develop and Maintain Global Deliverable Documents

  • Coordinate receipt of client deliverables to G&A
  • Create and maintain artifact and image schedules
  • Create and maintain graphic panel schedule
  • Create and maintain audiovisual and interactive schedule
  • Create and maintain material/finish schedule
  • Coordinate content outlines and exhibit scripts
  • Copy edit as needed

General Responsibilities

  • Become well-versed in each assigned exhibit, including design and content (specific stories, artifacts, and images)
  • Ensure consistency and accuracy of exhibit, graphic, and media elements between client, consultants, and design team
  • Work directly with internal team members to determine placement of exhibit and media elements as required
  • Monitor contract deliverables related to script, images, and illustrations from client or consultants and notify project manager of status
  • Attend regular project meetings with design team
  • Update revisions received from client in graphic and artifact schedules
  • Work with design team to number floor plans and elevations
  • Manage Final Artwork phase of each project
  • Coordinate schedules into package deliverables and assist in reviewing all deliverables for errors and consistency
  • Assist project team with meeting coordination and project deliverable coordination
  • Manage all material samples, graphic proofs, and shop drawings (log, distribute, duplicate, and return as needed)
  • Communicate regularly with client regarding project deliverables and deadlines
  • Assist with final internal design package coordination
  • Record meeting notes as required

Coordination Tasks As Determined by Project Team

  • Conduct photo research
  • Research content for exhibits and graphics
  • Assist content and design team to prioritize hierarchy of stories and themes

Desired Skills and Education

  • Bachelor’s degree in museum studies or in related field
  • 2- 3 years of equivalent relevant experience or equivalent education
  • Computer Skills: Google Suite, Microsoft Office Suite, Database management experience (Filemaker Pro), Slack


Competitive Salary, Vacation, Unlimited Sick, Personal Holiday, Volunteer Time Off, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan & Dental Plan, Retirement Plan, Summer Fridays, Sabbaticals and more…

Please submit with a resume and a digital portfolio as a PDF file, or email to [email protected]
Accepted file types: pdf, Max. file size: 5 MB.