Staff Accountant/Billing Specialist

The Staff Accountant/Billing Specialist role will focus on the accounts receivable and accounts payable processes. The ideal candidate is someone with a strong background (3+ years) in AR/AP functions for a mid-sized company using Deltek Vision or Vantagepoint. This individual will drive the full cycle for the accounts receivable and accounts payable functions and is expected to be highly organized, detail oriented, and have a keen interest in process improvement.

Location: Multiple Locations Remote

All Open Roles

Responsibilities for Accounts Receivable/Client Invoicing

Compile and process a high volume of client invoices monthly
Establish a regular routine for preparing invoices and submitting to project managers for review and approval
Proactively determine projects that include reimbursable client billings and understand individual client requirements for such billings
Ensure all invoices are posted into the accounting system when submitted to clients
Confirm all required supporting documentation is included in client billings
Work with Project Managers to assist with billing needs and ensure complete and timely billing monthly
Submit client billing through various methods (e.g. email to client project leads, billing portals, etc.)
Daily recording of client deposits and posting to the accounting system (Deltek Vision/Vantagepoint)

Responsibilities for Accounts Payable

Receive, code, and post accounts payable for both vendor and subcontractor invoices into Deltek Vision/Vantagepoint
Process subcontractor invoices weekly (or as needed) – comparing payments invoiced against payment received for Pay-when-paid subcontractors
Employee Expense reports – review and process expense reports to verify accuracy and inclusion of required receipts, adhere to Company policies, and that they are charged to the correct project
Corporate credit card – receive, upload, and code credit card receipts, reconciling to monthly statement, and posting to Deltek Vision/Vantagepoint
Confirm that expenditures are allocated to the correct projects
Manage the annual preparation and maintenance of IRS FORMS 1099
Ensure all new subcontractors complete Form W9 for year-end 1099 processing
Respond to inquiries regarding status of payments

Project Setup and Maintenance

Ensure Projects are set-up in the accounting system in accordance with the client contract in a timely manner reviewing contract for relevant billing provisions
Maintain project-related records, including contracts, change orders, and other project related documents
Review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate

Additional Responsibilities

Manage shared email accounts including accounting and accounts payable
Identify areas of process improvement and streamlining and work with a team to implement change

Qualifications

Excellent communication skills verbal, written, and illustrative
A minimum of 6+ year

Qualifications

3-5 years AP/AR experience
Associate degree or higher – Accounting or Finance
Prior experience with professional services company or company working with project accounting
Deltek Vision or Vantagepoint experience
Mid to Advanced Excel skills
Ability to work independently, take initiative, set priorities, and see projects through to completion

Benefits

Competitive Salary, Vacation, Sick and Personal Holiday, Volunteer Time Off, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan and Dental and Vision Plan, Retirement Plan, Summer Fridays, Sabbaticals and more…

Please submit with a resume and a digital portfolio as a PDF file, or email to [email protected]