Staff Accountant/Billing Specialist

The Staff Accountant/Billing Specialist role will focus on the accounts receivable and accounts payable processes. The ideal candidate is someone with a strong background (3+ years) in AR/AP functions for a mid-sized company using Deltek Vision or Vantagepoint. This individual will drive the full cycle for the accounts receivable and accounts payable functions and is expected to be highly organized, detail oriented, and have a keen interest in process improvement.

Location: Multiple Locations Remote

All Open Roles

Responsibilities for Accounts Receivable/Client Invoicing

  • Compile and process a high volume of client invoices monthly
  • Establish a regular routine for preparing invoices and submitting to project managers for review and approval
  • Proactively determine projects that include reimbursable client billings and understand individual client requirements for such billings
  • Ensure all invoices are posted into the accounting system when submitted to clients
  • Confirm all required supporting documentation is included in client billings
  • Work with Project Managers to assist with billing needs and ensure complete and timely billing monthly
  • Submit client billing through various methods (e.g. email to client project leads, billing portals, etc.)
  • Daily recording of client deposits and posting to the accounting system (Deltek Vision/Vantagepoint)

Responsibilities for Accounts Payable

  • Receive, code, and post accounts payable for both vendor and subcontractor invoices into Deltek Vision/Vantagepoint 
  • Process subcontractor invoices weekly (or as needed) – comparing payments invoiced against payment received for Pay-when-paid subcontractors
  • Employee Expense reports – review and process expense reports to verify accuracy and inclusion of required receipts, adhere to Company policies, and that they are charged to the correct project
  • Corporate credit card – receive, upload, and code credit card receipts, reconciling to monthly statement, and posting to Deltek Vision/Vantagepoint
  • Confirm that expenditures are allocated to the correct projects
  • Manage the annual preparation and maintenance of IRS FORMS 1099
  • Ensure all new subcontractors complete Form W9 for year-end 1099 processing
  • Respond to inquiries regarding status of payments

Project Setup and Maintenance

  • Ensure Projects are set-up in the accounting system in accordance with the client contract in a timely manner reviewing contract for relevant billing provisions
  • Maintain project-related records, including contracts, change orders, and other project related documents
  • Review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate

Additional Responsibilities

  • Manage shared email accounts including accounting and accounts payable
  • Identify areas of process improvement and streamlining and work with a team to implement change


  • Excellent communication skills ­ verbal, written, and illustrative
  • A minimum of 6+ year


  • 3-5 years AP/AR experience
  • Associate degree or higher – Accounting or Finance
  • Prior experience with professional services company or company working with project accounting
  • Deltek Vision or Vantagepoint experience
  • Mid to Advanced Excel skills
  • Ability to work independently, take initiative, set priorities, and see projects through to completion


Competitive Salary, Vacation, Sick and Personal Holiday, Volunteer Time Off, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan and Dental and Vision Plan, Retirement Plan, Summer Fridays, Sabbaticals and more…

Please submit with a resume and a digital portfolio as a PDF file, or email to [email protected]
Accepted file types: pdf, Max. file size: 5 MB.